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Purchase Management Module

Smarter Buying Decisions for Better Margins

The Purchase Module in ERPidex enables you to manage procurement processes efficiently — from requisition to supplier comparison, order placement to inward entries. It ensures timely availability of materials, better vendor control, and cost optimization across your supply chain.

Purchase Requisition & Approval

  • Generate material requests from production, stores, or MRP
  • Multi-level approval workflows with user roles
  • Combine requests to avoid duplicate orders

Request for Quotation (RFQ)

  • Send RFQs to multiple vendors for the same item
  • Capture quotes, lead times, taxes, and payment terms
  • Auto-compare quotations to choose the best offer

Purchase Order Management

  • Create POs based on approved RFQs or manually
  • Link POs to specific jobs, cost centers, or departments
  • Monitor order status: pending, partial, or complete

Material Inward & GRN

  • Track goods receipt with supplier invoice and PO matching
  • Auto-generate GRN with batch numbers, expiry, and QC status
  • Rejection, short receipt, and return handling

Vendor Performance & Analytics

  • Track delivery timelines, quality issues, and service ratings
  • Maintain vendor-wise rate history and default suppliers
  • Auto-alerts for delayed orders or underperforming vendors

Integration with Accounts & Inventory

  • Auto-post purchase entries into accounts and ledgers
  • GST, TDS, and credit/debit notes handling
  • Stock gets updated immediately on GRN approval

Benefits of ERPidex Purchase Module

Reduce Material Shortages and Purchase Delays

Plan procurement based on real-time stock levels, production needs, and reorder points. Prevent production halts by ensuring timely material availability through automated alerts and purchase tracking.

Improve Supplier Relationships and Cost Control

Maintain detailed vendor histories, compare quotations, and monitor delivery performance.

Ensure Policy-Compliant Procurement with Full Traceability

Standardize purchase workflows with approval hierarchies, documentation, and audit trails.

Strong Integration with Production, Inventory, and Finance Modules

Seamlessly connect purchasing with material planning, stock updates, and accounting.

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